RESPONSIBLE TO: Community Social Planning Council Board of Directors
The Executive Director is responsible to the Board of Directors for implementing the vision, mission, policies and strategic plans established by the Board of Directors. The Executive Director oversees the efficient and effective day-to-day operation of the organization and will also lead and take on research and program projects as needed. The Executive Director shall have the following specific responsibilities.
A. RESEARCH LEADERSHIP
- Monitor community research needs and potential funding sources
- Respond to Requests for Proposals and funding opportunities for community benefit research
- Design of qualitative and quantitative research projects
- Develop, manage, and evaluate project planning and management to ensure research staff are effectively organized and utilized to provide quality performance and make improvements as necessary.
- Leads research projects from start to finish
- Management of research contracts and data sharing agreements
- Maintains knowledge of qualitative and quantitative research methods, emerging trends in community-based research approaches, different forms of evaluation, and community engagement techniques and approaches.
B. STRATEGIC PLANNING AND ORGANIZATIONAL LEADERSHIP
- Monitors trends and emerging issues in the capital region related to CSPC’s mission and strategic priorities.
- Works with the Board of Directors in developing a vision and strategic plan to guide the organization.
- Identifies, assesses, and informs the Board of Directors of internal and external issues that affect the organization, and provides regular reports to the board.
- Develops opportunities to generate revenue through partnerships, and collaborations.
C. HUMAN RESOURCES
- Creates a positive, safe, and healthy work climate that is appropriate to attract and retain high calibre personnel.
- Recruits, develops, and retains a strong team.
- Provides leadership and motivates staff, volunteers, consultants, and students toward the attainment of the Community Social Planning Council’s mission, values, and goals.
- Determines the staffing requirements to maintain a sound organizational structure that facilitates the accomplishment of Community Social Planning Council goals.
- Ensures that each employee has a clear definition of responsibilities and an ongoing performance development plan.
- Encourages professional development and skills upgrading of staff members.
- Oversees the effective administration of all personnel policies in order to promote favourable employee relations. Resolves matters of policy interpretation.
- Implements and oversees equity policies to ensure representation of designated groups amongst staff and volunteers.
D. EXTERNAL RELATIONS
- Enhances the Community Social Planning Council’s profile by actively liaising and engaging with key people in various community agencies, businesses, and all levels of government who have a direct or indirect interest or responsibility to enhance the quality of life in BC’s Capital Region.
- Oversees the development of communications strategies. Serves as a visible link between the Community Social Planning Council, the media, and the general public.
- Acts as or designates a spokesperson for the Community Council. Consults with the Board on media management of high profile or contentious issues.
- Liaises with professional colleagues and counterpart organizations at the federal, provincial, and municipal levels. In doing so, keeps abreast of changes and developments in other jurisdictions.
E. OPERATIONAL AND PROGRAM MANAGEMENT AND PLANNING
- Establishes organizational structures and administrative systems appropriate for planning, building, implementing, and monitoring Community Social Planning Council activities.
- Prepares annual operational plans for Board approval and supports the creation of organizational policy.
- Ensures that potential risks to the organization have been identified, that there are policies or strategies in place to help minimize those risks and informs the board about potential risks and the measures in place to minimize them.
- Monitors activities and accomplishments ensuring timely follow-up; deadlines are met; detailed reports are prepared; critical analysis; financial information controls.
- Arranges contractual relationships with consultants, contractors, and other service providers.
- Drafts policies for Board approval and prepares procedures to implement the organizational policies; reviews existing policies on an annual basis and recommends changes to the Board as appropriate.
F. FINANCIAL PLANNING AND MANAGEMENT
- Works with staff and the Board (Finance Committee) to prepare a comprehensive annual budget and administers the funds of the organization according to the approved budget, and monitors the monthly cash flow of the organization.
- Works with the Board and staff to secure adequate funding for the operation of the organization and participates in fundraising activities as appropriate.
- Researches funding sources, oversees the development of fund raising plans, and writes funding proposals to increase the funds of the organization.
- Approves expenditures within the authority delegated by the Board.
- Ensures that sound bookkeeping, payroll and accounting procedures are followed and ensures that the organization complies with all legislation covering taxation and withholding payment
- Provides the Board with comprehensive, regular reports on the revenues, and expenditure of the organization.
G. WORKING CONDITIONS
The Executive Director works a standard work week of 35 hours per week as outlined in the human resource policy manual, however must be flexible to work non-standard hours (e.g. breakfast meetings, evening meetings, weekend events, etc.). These hours are to then be taken as time in lieu.
KNOWLEDGE, SKILLS AND ABILITIES:
The Executive Director integrates and applies an understanding of:
- Leadership: Brings vision, inspiration and strategic thinking that stimulates the best efforts in others, generates cooperation and commitment, and encourages full participation.
- Research: Has considerable knowledge about social science research and evaluation methods, theory, and practices that lead to positive social change. Must also have experience working with data sharing agreements and managing large data sets; be familiar with the Tri-Council Ethical Conduct for Research Involving Humans protocols; and be able to ensure high quality research products are created.
- Planning and Organizing: Determines strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Revenue Generation and Business Development: Generates social enterprise and business development opportunities and has effective grant writing experience.
- Collaborative Community Building: Integrates these principles and best practices into all aspects of Community Social Planning Council business and internal and external operations.
- Building Relationships: Establishes and maintains positive working relationships with others including community leaders, board, staff, volunteers, members, and partners to achieve the goals of the organization.
- Communications: Demonstrates experience in development and implementation of organizational and strategic communications strategies.
- Financial Management: Demonstrates strong fiscal management and budgeting skills.
- Fundraising: Applies current and effective fundraising strategies.
- Teamwork: Understands and works toward the goals of the organization; supports the organization’s mission; shows spirit of cooperation with others in carrying out the work of the organization.
- Problem Solving and Decision Making: Can gather and analyze information, examines alternatives and recommendations; implement effective solutions; uses sound judgement in day-to-day decisions and unusual situations.
- Implementation: Effectively integrates the implementation, management, and evaluation of the Community Social Planning Council’s programs and projects to ensure goals are achieved.
- Adaptability: Demonstrates a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.